Industry: Global Advanced Engineering & Infrastructure Development Group
Division: Corporate Operations & Enterprise Services
Location: Dubai | London | Singapore | Onsite / Hybrid Executive Model
Reports To: Chief Administrative Officer
About the Organization
We are a global advanced engineering and infrastructure development group delivering mega-scale projects across smart cities, transportation networks, renewable energy facilities, industrial complexes, and high-security government infrastructure.
Operating in more than 30 countries, our enterprise manages multi-billion-dollar capital programs, complex regulatory environments, and large cross-functional workforces spanning engineering, procurement, construction, finance, legal, and compliance divisions.
In an organization of this scale and geographic reach, administrative governance is foundational to operational precision, policy consistency, workforce efficiency, and executive coordination.
We are seeking a strategic and operationally disciplined Head of Administration to lead enterprise-wide administrative governance, corporate services optimization, policy standardization, and executive support functions across global regions.
This is not a facilities coordination role. This is a large-scale enterprise administration mandate.
Job Function
The Head of Administration will oversee corporate administration functions, including office operations, facilities governance, travel management, executive support services, vendor coordination, enterprise policy implementation, and internal operational controls across multi-region operations.
This role ensures administrative excellence, supporting large-scale engineering and infrastructure programs worldwide.
Essential Duties and Responsibilities
- Lead global administrative strategy across corporate and regional offices
- Oversee facilities operations, lease management, and infrastructure services
- Establish standardized administrative policies across international sites
- Manage executive support services and enterprise-level coordination
- Optimize vendor contracts related to corporate services and facility management
- Drive operational efficiency across administrative workflows
- Implement digital systems to streamline administrative reporting and documentation
- Monitor administrative budgets and cost optimization initiatives
- Ensure compliance with corporate governance standards and regulatory requirements
- Support onboarding and workforce administration processes
- Lead business continuity planning for corporate facilities
- Oversee internal communications infrastructure and document management systems
- Provide executive-level reporting on administrative performance metrics
Strategic Support
- Advise senior leadership on enterprise operational efficiency initiatives
- Support expansion into new geographic markets through administrative setup planning
- Contribute to post-acquisition integration of corporate offices
- Align administrative operations with ESG and sustainability initiatives
- Strengthen risk management frameworks tied to physical and corporate infrastructure
- Support the digital transformation of enterprise support functions
Job Qualifications and Requirements
- 12–15+ years of progressive administration or corporate operations leadership experience
- 5+ years within global enterprises, infrastructure, engineering, or capital-intensive industries
- Proven experience managing multi-site administrative operations
- Strong vendor management and contract negotiation capability
- Experience overseeing facilities and corporate services budgets
- Knowledge of governance and compliance standards in multinational organizations
- Demonstrated ability to lead cross-functional support teams
- Bachelor’s degree in Business Administration, Operations, or related field required; MBA preferred
Personal Capabilities and Qualifications
- Strong organizational and systems-thinking mindset
- Executive presence with effective communication skills
- close attention to detail and governance discipline
- Resilience in fast-paced, multi-region environments
- Collaborative leadership style
- Strong problem-solving and decision-making capability
- Cultural intelligence across international markets
- High accountability for operational efficiency
Working Conditions
- Hybrid executive model with periodic international travel (20–30%)
- Oversight of multiple regional administrative teams
- High-accountability environment tied to operational efficiency KPIs
- Interaction with senior leadership and project executives
- Fast-paced infrastructure development ecosystem
Compensation & Benefits
Total Compensation Package: $182,000 – $275,000 USD
Compensation Includes:
- Competitive base salary within stated range
- Performance-based annual incentive bonus
- Comprehensive health, dental, and vision benefits
- Retirement savings and employer contributions
- Professional development and executive leadership training
- Paid time off and global holiday schedule
- Relocation assistance (if applicable)
- Employee wellness and assistance programs
Why Join Us
- Lead administrative excellence within a global infrastructure powerhouse
- Influence operational precision across mega-scale projects
- Partner with executive leadership in high-impact development initiatives
- Competitive compensation aligned with enterprise responsibility
- Opportunity to build scalable administrative systems across international markets
